Privacy Policy
Effective as of: June 7, 2023
Last Updated on June 7, 2023, replacing former versions, if any.
We appreciate your decision to use the Scan Clan App. Scan Clan offers a convenient mobile application ("App") for users to access and utilize its document scanning capabilities. The app is designed exclusively for use on mobile devices. Any documents scanned using the Scan Clan app remain stored solely on your device, unless you choose to enable the optional cloud storage services for backup and document storage. Our utmost priority is to safeguard your privacy. Rest assured that any information you provide while using our services will be handled in accordance with this privacy statement. If you have any inquiries or concerns about our policy or how we handle your personal information, please don't hesitate to contact us at customercare@spirikle.com.
Your trust in us is greatly valued when you access our website, mobile app, and utilize our services. We place a strong emphasis on protecting your privacy. This privacy policy is intended to provide you with a clear and comprehensive understanding of the information we collect, how we use it, how it is stored, and the rights you have in relation to your information. We encourage you to review this policy attentively, as it holds significant importance. If there are any terms within this privacy policy that you disagree with, we kindly request that you cease using our websites, apps, and services.
Scan Clan gathers information about you when you engage with our mobile application ("App"), website, and various other online products and services (collectively referred to as the "Services"), as well as through any other interactions or communications you may have with us. This Privacy Statement ("Statement") is applicable to individuals and entities worldwide who utilize our apps or Services. It also extends to users who access our website without submitting any information.
At Scan Clan, we are dedicated to preserving the privacy and security of your data. Our objective is to assist you in organizing, locating, and utilizing your data to enhance your productivity, while simultaneously upholding your privacy and fulfilling the commitments outlined in this Privacy Policy.
This privacy policy explains how Scan Clan utilizes and safeguards any information provided by you when using our services. We urge you to carefully review this policy as it will assist you in making informed decisions regarding the sharing of your personal information with us.
Scan Clan reserves the right to modify this policy from time to time by updating this page. We recommend checking this page regularly to ensure your satisfaction with any changes made.
IF YOU ACCESS AND/OR USE OUR APP, PLATFORM, WEBSITE AND/OR SERVICES, YOU ALSO ACCEPT THE TERMS CONTAINED IN THIS PRIVACY POLICY.
1. Introduction to the Scan Clan App
Scan Clan is a mobile application designed to assist users in scanning documents and images. Our app, website, and other services enable users to convert physical documents into digital format and store them in an orderly manner on their mobile devices or in cloud servers. The collection, usage, and storage of information by Scan Clan are governed by the guidelines outlined in this Privacy Policy, which facilitate the provision of our services.
2.Types of Information Collected by Us
Our services are designed to assist users in digitizing physical documents, editing digital documents, and organizing them efficiently. Users have the option to store files on their mobile devices or on our cloud storage platform. To provide these services, we may access, collect, and organize the following types of information:
Information You Provide to Us:
We gather information that you directly provide to us when creating or modifying your account, uploading documents (such as PDFs or images) for storage on our cloud servers, or engaging in communication with us. This information may include your name, email address, phone number, postal address, profile picture, payment method details, educational qualifications, and any other information you choose to share.
Information We Collect Through Your Use of Our Services:
When you utilize our services, we collect information about your activities in the following general categories:
Log Information:
As you engage with our services, we gather server logs that may include details such as your device's IP address, access dates and times, viewed app features or pages, app crashes, other system activities, browser type, and the third-party site or service you used before interacting with our services.
Usage and Preference Information:
We collect data related to your interaction with our platform and services, including your preferences and selected settings. In certain instances, we may employ technologies such as cookies, pixel tags, and similar methods to create and maintain unique identifiers.
Device Information:
We may collect information about your mobile device, including, for example, the hardware model, operating system and version, software and file names and versions, preferred language, unique device identifier, advertising identifiers, serial number, device motion information, and mobile network information. This encompasses events such as phone unlocks, phone display and screen settings.
Information We Collect from Other Sources:
We may receive information from other sources and combine it with the data we collect through our services. For example, if you choose to link, create, or log in to your Sorted account using an authentication provider (e.g., Google), we may obtain information about you or your connections from that particular site or app.
Information Collected by Other Services We Use
We utilize third-party services like Firebase, Google Analytics, Google Play Store, Revenue Cat, and others. These services may automatically collect specific information when you visit, use, or navigate our services or applications. This information may include device and usage details such as IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, and information about how and when you use our app or services. Primarily, this information is necessary to maintain the security and functionality of our app or services, as well as for internal analytics and reporting purposes. To understand the practices of these services, please refer to their respective policies.
3. Authorizations required for our services to operate
Authorization to Access Files and Camera:
When you download and utilize our app and services, we request your permission to access certain features on your device, including your files and camera. Please note that granting access is optional, and you have the freedom to choose whether or not to provide access or revoke it at any time. If you decide to grant us access, you explicitly authorize us to read the files stored on your mobile device, write data to your device's storage, and use your device's camera to capture images of documents for scanning purposes. Furthermore, by uploading any document or file using our app, you grant us explicit authorization to access and process those documents.
These authorizations are essential for our services to function optimally and provide you with the best user experience.
We collect information from, or about your mobile device when you access and use our services. This information may be associated with your different devices, allowing us to provide consistent services across your devices.
You have the option to decline access to files and notifications on your mobile device, or if access has already been granted, you can choose to revoke it at any time. However, please be aware that not providing the necessary access may affect the performance and functionality of the app.
Signing in with your Google Account:
When you choose to sign in with your Google account, Scan Clan will only retrieve basic profile information, such as your email address and full name. This information is solely used to create your account profile and ensure that your documents are securely associated with your signed-in account.
Platform Permissions:
Mobile platforms like iOS and Android have specific restrictions on accessing certain types of device data without your explicit consent. These platforms employ different permission systems to obtain your consent. Please note that the permissions we require may evolve over time. To provide accurate and current information to our users, we have established these dedicated pages as authoritative resources.
At Scan Clan, we are committed to honoring individuals' requests concerning access, correction, and deletion of their personal data in compliance with relevant laws. To initiate such requests, please reach out to us at customercare@spirikle.com. We will promptly address your concerns and assist you accordingly.
4. Sharing of Information:
We may disclose the information we collect about you in accordance with this Statement or as stated during the collection or sharing process. These disclosures may include the following:
Through Our Services:
We may share your information in the following circumstances:
If you choose to submit content in a public forum, such as blog comments, social media posts, or other features of our Services that are accessible to the general public, your information may be shared with the public.
With your explicit consent, we may share your information with third parties to provide you with a requested service through a partnership or promotional offering by either us or a third party. The shared information will be limited to the scope necessary for the requested service, and you will be informed about the shared information when obtaining your consent.
We may share your information with third parties whom you have authorized us to share information with. This includes other apps or websites that integrate with our API or Services, as well as apps or websites that have their own API or Service integrated with ours.
Other Important Sharing
We may also share your information in the following circumstances:
We may share your information with law enforcement officials, government authorities, or other third parties if we believe that your actions are inconsistent with our User agreements, Terms of Service, or policies, or to protect the rights, property, or safety of others.
With vendors, consultants, marketing partners, and other service providers who require access to your information to perform work on our behalf.
In the event of any merger, sale of company assets, consolidation, restructuring, financing, or acquisition of all or a portion of our business by another company, we may share information about you as part of the negotiation process.
If we receive a request for information from a competent authority and believe that disclosure is in accordance with applicable laws, regulations, or legal processes.
With subsidiaries and affiliated entities that provide services on our behalf or assist with data processing, data centralization, or logistics purposes.
We will notify you and obtain your consent before sharing your information in any other circumstances.
Social Sharing Features
Our Services may include social sharing features and similar tools that allow you to share your activities within our Services with other apps, websites, or platforms, and vice versa. By using these features, you may share information with your friends or the public, depending on the privacy settings you have established with the respective social sharing service. We recommend reviewing the privacy policies of these social sharing services to understand how they handle the data you provide or share through their platforms.
Analytics and Advertising Services Provided by Third Parties
We may engage third-party providers to offer audience measurement and analytics services on our behalf. These providers may also assist us in delivering advertisements across the Internet and evaluating the effectiveness of those advertisements. To accomplish these tasks, these entities may utilize cookies, web beacons, software development kits (SDKs), and other similar technologies to identify your device when you access our website and use our Services. Additionally, these technologies may be employed when you visit other online platforms and services.
Links to External Websites
Our website may include links to other websites that we believe may be of interest to you. However, please be aware that once you click on these links and leave our site, we no longer have control over the other website. Therefore, we cannot be held responsible for the protection and privacy of any information you provide while visiting those sites. Such external websites are not governed by this privacy statement. We encourage you to exercise caution and review the privacy statement applicable to the respective website.
We want to assure you that your personal information will not be sold, distributed, or leased to any third parties without your explicit consent or unless mandated by law. However, if you express your interest, we may utilize your personal information to provide you with promotional materials regarding third-party offerings that we believe align with your interests. Your preferences will always be respected, and you have the choice to opt in or out of receiving such communications.
If you believe that any of the information we have on record about you is inaccurate or incomplete, we encourage you to contact us immediately. You can reach us by sending an email to customercare@spirikle.com. We take your concerns seriously and will promptly rectify any identified inaccuracies or deficiencies in the information we hold
5. How do we utilize your information?
The information you provide is essential for us to comprehend the documents, notes etc. that you store within our platform. It enables us to deliver a personalized and tailored service, fulfilling your specific requirements. We employ your information for the following purposes:
Internal data management and record keeping.
We utilize the information to enhance and refine our range of products and services.
Occasionally, we may send you emails or notifications regarding new features, exclusive offers, and other relevant updates, using the email address you have provided. You have the option to unsubscribe from these communications by utilizing the provided links.
Furthermore, we may contact you via email, phone, fax, or mail for the purpose of enhancing our products and services. We may also reach out to you to gather feedback regarding your experience with our offerings.
We may utilize the collected information for the following purposes:
Provide, enhance, and maintain the optimal performance of our edge detection software, sending reminders for renewal, delivering relevant information derived from the documents, notes, etc. you have uploaded, linked, or created, as well as developing new features and offering customer support.
Conduct internal operations such as fraud prevention, abuse prevention, troubleshooting software issues, resolving operational problems, performing data analysis, conducting tests and research, and monitoring and analyzing usage and activity trends.
Develop safety features, authenticate users, and send updates and administrative messages related to our products.
Personalize and enhance the Services by providing tailored features and content recommendations.
Send you communications for which you have explicitly provided consent. These communications may include information about product improvements, service updates, and news, in compliance with applicable local laws.
Administer contests, promotions, or surveys related to the App, Website, and/or Services.
Send marketing emails and notifications regarding the Scan Clan App, Website, and Services.
Fulfill our contractual obligations and enforce our rights as per agreements between you and us, including billing and collection purposes.
Notify you about any changes to our App, Website, Platform, and/or Services.
For any other relevant purposes with your explicit consent.
We may transfer, process and store the information outlined in this Statement in and to India. In such cases, we will implement appropriate measures to safeguard your personal information in accordance with this Statement.
6. Users outside of India
Scan Clan operates from India and its App, Website, and Services are primarily intended for use within India and specific regions around the world. It is important to note that any information you provide to Scan Clan may be processed and transferred to India or other countries and will be subject to Indian laws. Please be aware that the privacy and data protection laws in India may differ from those in your country of residence.
In the event that we identify any unauthorized registrations on our App, Website, or Platform, we reserve the right to terminate such registrations.
By accessing and utilizing the App, Platform, Website, and/or the Services, or by providing Scan Clan with your information as outlined in this Privacy Policy, you acknowledge and agree to the collection, transfer, storage, and processing of your information in India( and/or any other country where our servers operate). Scan Clan is committed to taking all reasonable measures to ensure the secure treatment of your data in accordance with this Privacy Policy. If you wish to terminate your Services, please contact us via email at customercare@spirikle.com or through written correspondence.
7. Our Cookie Policy
Cookies play an important role in storing and retrieving information on web browsers. They are small text files that are used to store identifiers and other data on devices such as computers and phones. Additionally, similar technologies such as data stored on your browser or device, device identifiers, and other software serve similar purposes. For the sake of simplicity, we collectively refer to these technologies as "Cookies" in this Privacy Policy.
We utilize Cookies to gather data on user interactions with our Platform, Services, and other functionalities associated with our App and Website. However, it's important to note that you have the option to configure your browser settings to either reject all Cookies or receive alerts when Cookies are being sent. Please be aware that disabling or refusing Cookies may result in certain parts of our App, Website, or Services becoming inaccessible or functioning improperly.
8. Data Security
We prioritize the security of your information and are dedicated to ensuring its confidentiality and integrity. Your personal data is stored securely and treated with the utmost confidentiality within our information systems. We have implemented appropriate technical and organizational measures to prevent unauthorized access, loss, accidental destruction, damage, misuse, or unlawful disclosure of your personal data.
However, it's important to note that the transmission of information over the Internet is not entirely secure. While we take extensive measures to protect your personal information, we cannot guarantee the absolute security of data transmitted to our Website and/or App. Any transmission of personal information is undertaken at your own risk. We cannot be held responsible for any circumvention of privacy settings or security measures present on the Website and/or App.
Account Cancellation:
To initiate the cancellation of your account, kindly reach out to us via email at customercare@spirikle.com. It's important to be aware that in certain circumstances, we may need to retain certain information about you as mandated by law or for legitimate business reasons as permitted by law. For instance, if you have an outstanding credit or debt on your account, or if we suspect fraudulent activities or violations of our Terms, we may need to address the matter before proceeding with the deletion of your information. Rest assured, we will handle such cases with diligence and in compliance with applicable regulations.
9. Updates to the Privacy Policy
From time to time, we may update this Privacy Policy. In the event of significant changes that affect the way we handle your personal information or alterations to the Policy itself, we will notify you through the Services or by other means, such as email. Your continued use of the Services following such notice indicates your consent to the revised terms. We recommend reviewing the Privacy Policy periodically to stay informed about our current privacy practices and any recent updates.
10. Your rights:
If you are a European resident, you have the following rights related to your personal data:
The right to be informed.
The right of access.
The right to rectification.
The right to erasure.
The right to restrict processing.
The right to data portability.
The right to object.
Rights in relation to automated decision-making and profiling.
If you would like to exercise this right, please contact us through the contact information below.
11. Contacting Us
If you have any inquiries or concerns regarding this Privacy Statement, please feel free to reach out to us at customercare@spirikle.com.
PLEASE NOTE: IF YOU USE OUR APP, PLATFORM, WEBSITE AND/OR OUR SERVICES, YOU HAVE AGREED TO AND ACCEPTED THE PRACTICES DESCRIBED IN THIS PRIVACY POLICY AND THE TERMS AND CONDITIONS SET FORTH IN OUR TERMS OF USE.
Software Copyright
Scan Clan utilizes the capabilities of OpenCV, an open source project widely employed by various applications. To access the details of the OpenCV license, kindly refer to the provided link here.